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Sr. Accounts Payable Specialist- AP Helpdesk (Hybrid)

Company: OSI Group
Location: Gurnee
Posted on: May 23, 2023

Job Description:

Job Description

The Senior Accounts Payable Specialist is responsible for ensuring the accurate and timely response to vendor inquiries

sent to AP's Help Desk (JIRA) regarding outstanding invoices and reconciliation of vendors' statements listing past due

balances. Also, assists with the reconciliation of disputed invoices in Basware. Ensures full compliance with GAAP and

company policy for all vendor invoices in the ERP system. This person will support training new team members and is a subject matter expert for invoice processing, reconciliation

and escalations, and related systems such as SAP and Basware. This position reports to the Sr. Accounts Payable Manager and works closely with cross-functional stakeholders in our

plants and corporate offices

--- Subject matter Expert for invoice processing and reconciliation, including technology employed in the end-to-end payable processes

--- Provide guidance and assistance to the AP team on complex invoice issues and escalating items

--- Provide backup to other departmental positions as needed

--- Perform a variety of processing functions using an enterprise-wide accounting system including domestic and international raw material purchases, invoice reconciliation, and resolution of supplier credit claims

--- Process and triage payment/credit memo requests and customer refund requests submitted via JIRA (AP Help Desk)

--- Review materials management report to identify goods receipt/invoice receipt variances, i.e., unpaid, incorrect amounts, etc., and resolve to 3-Way Match to the purchase order

--- Support the month-end close process related to accounts payable; assist with the preparation of accruals for non-PO related invoices

--- Ensure compliance with all company-related policies and standardized processes

--- Identify continuous improvement opportunities and support the implementation of best practices in the AP Help Desk area. Monitor individual metrics to ensure performance is aligned with individual and departmental goals, objectives, and SLA

--- Provide audit support and process audit requests

--- Create and maintain desk procedures including vendor-specific knowledge and instruction

--- Strive to maintain excellent stakeholder relations through professional conduct

--- Other responsibilities include but are not limited to participating in special/ad hoc projects, system implementations, and enhancements as needed

--- Perform other duties as assigned

Required Skills

--- 5 years relevant experience in Accounts Payable in a manufacturing environment required

--- Proficient computer and 10 Key skills

--- Strong basic math and reconciliation skills

--- Logical and Methodical approach to problem solving

--- SAP and/or Basware experience preferred

--- Experience with MS Office Suite, Excel, Word, Outlook

--- Previous experience in Shared Service environment preferred

--- Knowledge of IFRS and US GAAP in the Accounts Payable area a plus

--- Professional level written and verbal language skills in English

--- Associated Degree or equivalent work experience in corporate accounts payable function

--- AP Specialist certification a plus

--- Work is generally performed within a business professional office environment, with standard office equipment


--- While performing the duties of this job, the employee is regularly required to sit, stand, bend, walk, use hands or

finger, talk, hear, feel objects, tools, or controls; may be required to lift up to 15 pounds. Vision abilities include

close vision to a computer screen.

OSI Industries is an Equal Employment Opportunity employer that believes everyone has the right to be treated with dignity and respect. OSI does not discriminate on the basis of national origin, gender, race, color, religion, pregnancy, gender identity, sexual orientation, protected veteran status, disability, or any other characteristic protected by applicable law. All applicants will receive consideration for employment based on merit, qualifications and business needs. OSI participates in the E-Verify program.

Keywords: OSI Group, Waukegan , Sr. Accounts Payable Specialist- AP Helpdesk (Hybrid), Other , Gurnee, Illinois

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