Sr. Accounts Payable Specialist- AP Helpdesk (Hybrid)
Company: OSI Group
Location: Gurnee
Posted on: May 23, 2023
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Job Description:
Job Description
The Senior Accounts Payable Specialist is responsible for ensuring
the accurate and timely response to vendor inquiries
sent to AP's Help Desk (JIRA) regarding outstanding invoices and
reconciliation of vendors' statements listing past due
balances. Also, assists with the reconciliation of disputed
invoices in Basware. Ensures full compliance with GAAP and
company policy for all vendor invoices in the ERP system. This
person will support training new team members and is a subject
matter expert for invoice processing, reconciliation
and escalations, and related systems such as SAP and Basware. This
position reports to the Sr. Accounts Payable Manager and works
closely with cross-functional stakeholders in our
plants and corporate offices
--- Subject matter Expert for invoice processing and
reconciliation, including technology employed in the end-to-end
payable processes
--- Provide guidance and assistance to the AP team on complex
invoice issues and escalating items
--- Provide backup to other departmental positions as needed
--- Perform a variety of processing functions using an
enterprise-wide accounting system including domestic and
international raw material purchases, invoice reconciliation, and
resolution of supplier credit claims
--- Process and triage payment/credit memo requests and customer
refund requests submitted via JIRA (AP Help Desk)
--- Review materials management report to identify goods
receipt/invoice receipt variances, i.e., unpaid, incorrect amounts,
etc., and resolve to 3-Way Match to the purchase order
--- Support the month-end close process related to accounts
payable; assist with the preparation of accruals for non-PO related
invoices
--- Ensure compliance with all company-related policies and
standardized processes
--- Identify continuous improvement opportunities and support the
implementation of best practices in the AP Help Desk area. Monitor
individual metrics to ensure performance is aligned with individual
and departmental goals, objectives, and SLA
--- Provide audit support and process audit requests
--- Create and maintain desk procedures including vendor-specific
knowledge and instruction
--- Strive to maintain excellent stakeholder relations through
professional conduct
--- Other responsibilities include but are not limited to
participating in special/ad hoc projects, system implementations,
and enhancements as needed
--- Perform other duties as assigned
Required Skills
--- 5 years relevant experience in Accounts Payable in a
manufacturing environment required
--- Proficient computer and 10 Key skills
--- Strong basic math and reconciliation skills
--- Logical and Methodical approach to problem solving
--- SAP and/or Basware experience preferred
--- Experience with MS Office Suite, Excel, Word, Outlook
--- Previous experience in Shared Service environment preferred
--- Knowledge of IFRS and US GAAP in the Accounts Payable area a
plus
--- Professional level written and verbal language skills in
English
--- Associated Degree or equivalent work experience in corporate
accounts payable function
--- AP Specialist certification a plus
--- Work is generally performed within a business professional
office environment, with standard office equipment
available.
--- While performing the duties of this job, the employee is
regularly required to sit, stand, bend, walk, use hands or
finger, talk, hear, feel objects, tools, or controls; may be
required to lift up to 15 pounds. Vision abilities include
close vision to a computer screen.
OSI Industries is an Equal Employment Opportunity employer that
believes everyone has the right to be treated with dignity and
respect. OSI does not discriminate on the basis of national origin,
gender, race, color, religion, pregnancy, gender identity, sexual
orientation, protected veteran status, disability, or any other
characteristic protected by applicable law. All applicants will
receive consideration for employment based on merit, qualifications
and business needs. OSI participates in the E-Verify program.
Keywords: OSI Group, Waukegan , Sr. Accounts Payable Specialist- AP Helpdesk (Hybrid), Other , Gurnee, Illinois
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