R&D Procure to Pay (PTP) Support Specialist

Company: Alpha Consulting
Location: Waukegan
Posted on: May 20, 2023

Job Description:

R&D PROCURE TO PAY (PTP) SUPPORT SPECIALIST LAKE COUNTY, IL Hybrid after training. Project Description:

• The R&D Procure to Pay (PTP) Support Specialist aids scientists and other R&D employees in ensuring materials and services needed in daily operations are appropriately acquired.
• This position partners with multiple teams, including the R&D Stockrooms, purchasing (PSM), Corporate Disbursement Operations (CDO), Accounts Payable (AP), Vendor Master team, Finance, Suppliers, etc. to fulfill approximately 400 600 customer orders per month.
• This position will track open items, troubleshoot invoice issues when necessary, and ensure close out through payment to suppliers.
• Initiate orders in response to customer requests for material goods or services in company purchasing systems, e.g., SRM or LSI, including WBS associated orders.
• Partner with purchasing and CDO to resolve issues resulting from orders.
• Examples include discrepancies (e.g., pricing, quantity) between initial requisition, invoices, and purchase order amounts.
• Set up new suppliers, or update existing information and data, for vendors providing goods and services in the vendor management systems, e.g., LSI, cVend, etc.
• Act as a liaison between the business and suppliers to resolve order issues including damaged materials, incorrectly shipped items, returns, etc.
• Update systems, e.g., SRM, ECC, appropriately upon receipt of goods and services.
• Close out open orders appropriately and initiate payment to suppliers within expected timeframes, which includes providing invoice payment issue identification and resolution support for Stockrooms and R&D Community.
• Track open or outstanding orders.
• Follow up with customers, or suppliers as needed to ensure appropriate close out process is executed.
• Identify ongoing process improvements in support of accurate transactions, effective delivery of goods and services, and timely payment to suppliers. Required Skills:
  • High School diploma or equivalent required.
  • Minimum of 2 years relevant experience or an associate degree with minimum 1-year relevant experience.
  • 2 years' experience working with procurement or payments systems, preferably SAP.
  • Has a good understanding of purchasing and invoice resolution.
  • Strong customer service skills that support effective problem solving and issue identification & resolution.
  • Strong verbal and written communication skills.
  • Demonstrates good analytical and critical thinking skills with strong attention to detail.
  • Must have good working knowledge of Excel and be able to learn new software/technology quickly.
  • Able to complete tasks with limited oversight and manage competing priorities effectively. This 3+ month position starts ASAP. Please E-MAIL your resume (attachment to email) with rate and availability to Kevin: ALPHA'S REQUIREMENT #23-00781 MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE

Keywords: Alpha Consulting, Waukegan , R&D Procure to Pay (PTP) Support Specialist, Other , Waukegan, Illinois