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Events Specialist

Company: Aspire Chicago
Location: Waukegan
Posted on: September 21, 2022

Job Description:

Position Summary:Lead and manage the development, planning, marketing, and implementation of special events; recruitment and supervision of event committee volunteers; maintain financial records for events as well as donor records within donor and event databases, prepare reports and correspondence, and support the overall goals of Aspire by increasing revenue, acquiring new donors, solidifying existing donor relationships and presenting a unified, positive image of the organization.Position Responsibilities:Develop annual Special Events plan with specific monetary and attendance goals along with a budget for each event in support of the overall fundraising goals for the department.Lead the planning, management and implementation of all special events and miscellaneous donor cultivation and fundraising events.Coordinate all event collateral and marketing in compliance with Aspire branding and messaging.Lead all event solicitation activities (such as sponsorships, auction donations, reservations, etc.) to meet event revenue goals; engage Aspire staff, board, and event committee members as appropriate; monitor progress and provide regular reports.Maintain accurate record keeping and ensure superior guest experiences through the utilization of event management software and online registration tools.Build relationships with current and new volunteer committee members; recruit, supervise and provide administrative support to volunteer committee members.Manage all event logistics including contracts with venues and vendors.Assist with data entry as needed and ensure the accuracy and completeness of all information in donor database and event management software; assist Finance with auditing and reconciliation processes as needed.Adjust work hours to accommodate evening and weekend events and meetings while simultaneously maintaining a Monday-Friday work week.Act as the staff liaison to the Associate Board, attending monthly meetings and supporting them as needed.Complete other development functions as assigned by supervisor.Reporting to this Position: None

Required Education & Experience:Bachelor's degree or equivalent4 years experience planning and executing events professionally3-4 years experience in donor engagement, fundraising, volunteer coordination, and/or CRM softwareAdditional Licensing/Certifications:Must have a valid driver's license (Illinois, Indiana, Wisconsin) and reliable transportationRequired Skills, Knowledge & Abilities:Strong organizational, time management, and project management skillsBudget management and contract negotiation experienceAbility to maintain confidential informationAbility to manage multiple projects/events simultaneouslyExcellent verbal and written communication skillsAbility to work flexible hours including occasional evenings and weekendsProficient knowledge of Microsoft Office SuiteMust have access to a personal vehicle for business usePreferred Skills, Knowledge & Abilities:Experience in the non-profit sectorKnowledge of online and mobile resources to improve event outcomesVideo production experienceLeadership Competencies:Achieves Results: Consistently achieving results, even under tough circumstances.Builds Effective Teams: Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.Cultivates Innovation: Creating new & better ways for the organization to be successful.Makes Quality Decisions: Making good & timely decisions that keep the organization moving forward.Tackles the Tough Issues: Stepping up to address difficult issues, saying what needs to be said.Voted as one of the 101 Best and Brightest Companies to work for in Chicago!We know that Together, We're Better!Aspire was founded in 1960 and is recognized as a leader in providing bold, pioneering, and uncompromising services to adults with developmental disabilities, their families and the community. In 2019, we joined forces with NorthPointe Resources to be one of the most recognized and respected disability service providers across the Chicago metropolitan area, Lake County (Illinois), and southeastern Wisconsin areas.Full Time Benefits (regularly scheduled to work at least 37 1/2 hours per week)Health InsuranceBenefit Time (Vacation, Sick, Personal)13 Holidays403(B) Retirement Savings Plan with matching contributionDisability InsuranceLife InsuranceEmployee Assistance Program (EAP)Voluntary Insurances availableAspire is an equal employment opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.PM22PI190682652

Keywords: Aspire Chicago, Waukegan , Events Specialist, Other , Waukegan, Illinois

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