Wellness Center Admin Assistant w/ $1,500 Sign-On Bonus

Company: The Garlands of Barrington
Location: Barrington
Posted on: May 17, 2023

Job Description:

The CNA/Administrative Assistant will provide support throughout the Wellness Center and Garlands Homecare Solutions, including providing care to clients of Garlands Homecare Solutions if an emergent need arises.


Perform job duties of a CNA when needed, in both GHCS and Prairieview.

Meet and greet new members and visitors.

Answers telephone calls and triages appropriately.

Supports GHCS Scheduler in creating and maintaining schedules for both clients and caregivers as well as entering them into Paycom.

Assists in orienting new Team Members to the use and application of Paycom and Relias online training.

Creates and maintains copies of forms used to document client care and will keep Members/Clients files updated as needed.

Creates new Member files for Members initiating home care services.

Collects care notes from Caregivers weekly. Reviews for accuracy, and makes sure appropriate documentation has been received for all shifts.

Participates in "on-call" rotation for scheduling/call-ins; including evenings and weekends.

Collects and organizes client billing sheets each week.

Supports Wellness Center Manager with coordinating Wellness Center schedules and phone coverage log each month.

Will assist in Team Member Recognition program, as directed by Wellness Center Manager.

Assists in producing and distributing correspondence memos, letters, faxes and forms to GHCS Team Members.

Updates "Member Preference Binder" monthly and makes any changes in between, as necessary. Will inform and assist with educating Caregivers of any updated information regarding their Client.

Carry out administrative duties such as filing, typing, copying, scanning etc.

Assists in organizing care documentation to submit to long term care insurance.

Makes sure caregiver mailboxes are kept up to date with active employees.

Participates in required in-service training.

Assists in tracking online Relias training to ensure all modules are completed timely.

Assists in tracking CPR training and reminding team members when their CPR card is due to expire.

Prepare agreements and forms for all clients and execute non-medical components of the documents.

Supports GHCS Scheduler and Wellness Nurses in renewing contracts annually,and/or as necessary.

Collects and maintains up to date copies of liability insurance and partnership agreements for partner agencies.

Supports GHCS scheduler in reviewing punch detail reports daily and comparing accuracy against the schedule.

Supports GHCS Scheduler in reviewing tardiness on punch detail audits and documenting in the attendance log.

Will assign new Team Members required new hire training and provide them with a schedule of dates/times to attend required training.

Will take new Team Member on a tour of the Garlands. Show the new Team Member location of the time clocks, parking, break room, etc.

Will direct new Team Members to HR for completion of paperwork, prox card/time card and name badge.

Ensures adequate supplies are available within the Wellness Center/GHCS and all equipment is in good working order.

Will do a variety of administrative duties as needed and perform all other duties as assigned.


Knowledge, Skills and Abilities for CNA/Administrative Assistant:


Experience working with the senior population.

Must have a current CNA certificate

Must have adequate understanding of English language, speak and be able to write.

Must be able to work independently.

Must have excellent phone skills

Working knowledge of Excel and Word.

Willingness to train new hires.

Is flexible and adapts to change and new tasks as needed.

Follows all policies of The Garlands.

Must be familiar with Residents Rights, Abuse Prevention and Reporting.

Customer service oriented, able to display compassion, patience, and understanding.

Be willing to do whatever it takes to provide the highest level of service.

Must be able to respond quickly and appropriately to an emergency situation.


Physical Requirements:


Must be able to manually lift and carry up to 50 lbs.

Must be able to tolerate long periods of walking, bending and standing.

Keywords: The Garlands of Barrington, Waukegan , Wellness Center Admin Assistant w/ $1,500 Sign-On Bonus, Administration, Clerical , Barrington, Illinois