Part-Time Office Assistant - Operations & Facilities

Company: Woodland School
Location: Gurnee
Posted on: June 20, 2022

Job Description:

Position Type: Secretarial/Clerical/Buildings & Grounds Office AssistantDate Posted: 5/17/2022Location: Educational Support CenterDate Available: 08/22/2022Closing Date: When filled 1105 North Hunt Club Road Gurnee, Illinois 60031Woodland School District 50 is an Equal Opportunity Educator/Employer. We are committed to building a culturally diverse workforce and educational environment by hiring individuals who support and contribute to the diversity and excellence of our student and academic programs through their teaching and service to our students, parents and the community we serve. If you welcome inclusion, equity and diversity, have an unwavering commitment to the success of all students, embrace and celebrate the individuality of our student population with respect to race, ethnicity, and economic status, and seek to celebrate the cultures that contribute to making our district so rich, please join our team! Minority candidates encouraged to apply.POSITION TITLE: Office Assistant - Operations & Facilities Applicants are instructed to address in their application/resume their experiences directly related to each section noted in this posting. Position Type: Support Staff Date Posted: May 17, 2022 Location: Woodland Educational Support Center Date Available: August 22, 2022 Description: Provides a safe and properly maintained building to enhance the learning environment for all District stakeholders.QUALIFICATIONS: 1. Certification: Required: Not applicable 2. Education: Required - High School Diploma or Equivalent 3. Experience: Required - Proficient computer skills, excellent organizational skills, excellent time management skills, high degree of attention to detailESSENTIAL PERFORMANCE RESPONSIBILITIES: 1. Coordinate all facility usage requests with internal and external organizations. This includes computer input, calendar and forms distribution, communication with staff and organizations via telephone, 2-way radio, fax, and e-mail. 2. Generate facility usage invoices for external organizations, to include calculating hours of usage, appropriate fees for each space, etc. 3. Coordinate weekend overtime activities, to include scheduling via seniority list, distributing completed list, etc. 4. Maintain department files, including correspondence, construction documents, etc. 5. Assist Operations and Facilities Secretary in processing of invoices, as required. 6. Generate correspondence as requested by Director of Operations and Facilities. 7. Performs such other tasks and assumes such other responsibilities as assigned by the Director of Operations and Facilities.OTHER PERFORMANCE RESPONSIBILITIES: Perform other tasks and responsibilities as assigned by the School Administration, O Director/Facilities Manager or representative. Assist in other areas as needed. Complete other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Technical: Must be able to use the district email system, the Facilities Scheduling system, and Microsoft Office/Google docs. Must also be able to use the call-in system. Interpersonal: Must be able to work collaboratively with a team, must be able to make difficult decisions that impact learning and safety, must be able to work harmoniously with students, parents, staff, and administration. Must be able to follow directives given by the School Administration and O Director/Facilities Manager. Must be able to communicate effectively with students, parents, staff, and the community at large. Must exhibit sound judgment in dealing with people. Must have strong organizational skills.DISTRICT CORE COMPETENCIES: 1. Support the establishment of mutual respect and equal human dignity across the entire school community. 2. Welcomes inclusion, equity and diversity. 3. Have an unwavering commitment to the success of all students. 4. Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students. 5. Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them. 6. Willingly anticipate, identify and adopt change. 7. Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner. 8. Communicate with styles that are approachable and respectful. 9. Participate in professional development and training to become more effective and efficient. 10. Take initiative to manage multiple tasks. 11. Effectively organize work to be as productive as possible. PHYSICAL DEMANDS: Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordinated performance. Physical Effort: Work requires handling weight materials or equipment a minimum of 50 lbs., but not for sustained periods. Must be able to stoop, climb, and reach. Working Conditions: Some exposure to definitely disagreeable elements may exist.TERMS OF EMPLOYMENT: Full-time position - 180 days / year. May be assigned overtime, if needed. Work hours may be flexed as defined by the Collective Bargaining Agreement. Non-exempt Union position. WORK HOURS: 180 days ( August - June); four hours per day Monday - Friday SALARY RANGE: $13.75 / hour minimum (Commensurate with experience and in accordance with the collective bargaining agreement)HOW TO APPLY: Internal applicants should apply online and attach a resume to the online application. External applicants should apply online and attach three letters of recommendations and resume to the online application. All applicants must be willing to interview in person and demonstrate skills through a situational analysis. Applicants will be contacted within three weeks if invited for an interview. Minority candidates are encouraged to apply Further information regarding this position may be obtained by contacting:CONTACT PERSON: John Fuhrer Director of Operations and Facilities jfuhrer@dist50.net 847-596-5652 APPLICATION DEADLINE: When filled Woodland School District 50 is an Equal Opportunity Employer with established policies prohibiting discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, age, ancestry, marital status, arrest record, military status, order of protection status, unfavorable military discharge, citizenship status provided the individual is authorized to work in the United States, use of lawful products while not at work, being a victim of domestic or sexual violence, genetic information, physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation, pregnancy, childbirth, or related medical conditions, or other legally protected categories. The Associate Superintendent (847-596-5630) addresses questions regarding student discrimination, and the Director of Human Resources (847-596-5640) answers questions concerning employment discrimination. EP1-FY23-1888

Keywords: Woodland School, Waukegan , Part-Time Office Assistant - Operations & Facilities, Administration, Clerical , Gurnee, Illinois