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Administrative Assistant IV

Company: Mindlance
Location: Waukegan
Posted on: November 17, 2021

Job Description:

Job Description

Please use this job description: Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel (domestic & international), managing correspondence and scheduling couriers, processing expense reports (domestic & International), meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and mobile phone setups, acting as a liaison for remote access issues. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. Uses basic to intermediate software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site. Coordinates new employee office set-ups and onboarding. Frequently handles confidential or business-sensitive information. Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts. May be the primary point of contact for manager's schedule. Operates with general instruction and some supervision. Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio and Outlook.

This position is NonExempt. Hours over 40 will be paid at Time and a Half. Provides administrative support to director-level management. Has previous on-the-job experience at advanced levels to coordinate the office services functions. Has knowledge and experience to handle the following: supervision of clerical staff, budget preparation and control, records management, special projects, preparing agendas and coordinating meeting arrangements, composes correspondence, greeting and directing visitors, handling incoming phone calls and conducting special studies to report recommendations. Possesses excellent office and communication skills. Requires minimal supervision.

Keywords: Mindlance, Waukegan , Administrative Assistant IV, Administration, Clerical , Waukegan, Illinois

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